Start Planning Earlier Than You Think

Three months sounds like plenty of time. It isn’t, at least not for a business with more than fifteen staff and more than one floor of equipment to relocate. Six months is a more realistic runway, and even that can feel tight once you factor in lease negotiation timing, contractor availability at the new location, and IT infrastructure requirements that often take longer to sort out than anyone budgeted for.
The most important early task is assigning a single internal owner who has real authority to make decisions and chase down approvals. Move projects go sideways when every choice has to climb three layers of management. The owner doesn’t need to do everything, but they need to be able to say yes or no on the spot, coordinate vendors directly, and keep a master timeline that everyone else feeds into.
Before boxes ever get packed, do a physical inventory of what you’re actually moving. Office moves are a good opportunity to stop paying to transport furniture and equipment that nobody uses anymore. Cutting transport volume this way often saves enough to cover a meaningful portion of the moving company’s fee.
Telling Your Team Before the Rumor Mill Does

Employees handle change better when they’re informed early and honestly, even when some details aren’t finalized yet. Announcing a move six weeks… Read more

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